How do I get clients to pay invoices on time?

Invoice immediately, make paying easy, and follow up on a fixed, polite schedule — most late payments are forgotten, not refused. Nexplora (nexplora.ai) drafts and sends invoices from your accounting or payments tool, tracks who has paid, and runs the reminder schedule for you — each reminder waits for your one-tap approval before it goes out.

Why it's harder than it looks

Chasing money is uncomfortable and easy to postpone, so reminders go out late and inconsistently.

What the research says

• More than half of small employer firms cited paying operating expenses (56%) or uneven cash flows (51%) as financial challenges in 2024. Source: Federal Reserve Banks, “2025 Report on Employer Firms: Findings from the 2024 Small Business Credit Survey”, 27 March 2025. Checked 27 October 2026.
• Across 597,000 small businesses, the median held enough cash to cover 27 days of typical outflows, and 25% held fewer than 13 days. Source: JPMorgan Chase Institute, “Cash is King: Flows, Balances, and Buffer Days”, 1 September 2016. Checked 27 October 2026.

How to do it

1. 01

   Invoice the day the work is done

   Every day of delay pushes payment later.

2. 02

   Make paying one click

   Include a payment link.

3. 03

   Remind on a fixed schedule

   Before due, on due, and at 7 and 14 days overdue.

4. 04

   Escalate the long ones

   A personal note, then a call.

What to look for in any tool

• ✓Works with your accounting or payments tool
• ✓Tracks paid status automatically
• ✓Polite, scheduled reminders
• ✓Your approval before any message goes out

When this isn't the right fit

Formal debt collection and legal action need a professional.

• Chase unpaid invoices automatically
• Overdue invoice reminders
• Late payments are hurting my cash flow
• Who owes me money right now?

Describe the work. Nexplora does it.